If you have the Adviser user role in Xero, you can set a lock date to stop changes being made to transactions during a past period.
After you set a lock date, users can't add or edit transactions in Xero if the transaction date is earlier than the lock date.
In your Receipt Bank account:
Any items dated prior to that lock date can be published from Receipt Bank to Xero as:
- Draft bills
- Expense Claims
(this is in accordance with Xero's processes).
Any items dated prior to that lock date cannot be published from RB to Xero as:
- Awaiting approval bills
- Spend Money transactions against any bank accounts.
You'll get the below error message if you try:
In your Xero account:
The lock date Receipt Bank uses is the 'Period Lock Date' - You can identify it in this video.